Website privacy and cookie policy

This website is operated by the Combined Services Orthopaedic Society. We take your privacy very seriously therefore we urge to read this policy very carefully because it contains important information about :

  • how and why we collect, store, use and share personal information
  • your rights in relation to your personal information, and
  • how to contact us and supervisory authorities in the event that you have a complaint.

Who we are

Combined Services Orthopaedic Society collect, use and are responsible for certain personal information about you. When we do this,  we are regulated under the General Data protection Regulations which applies across the European Union (including the United Kingdom) and we are responsible as 'controller' of that personal information for the purposes of those laws.

The personal information we collect and use

We collect and use the following personal information that you provide to us:

Email Address

Some examples of when we collect this information include:

When applying to join the Combined Services Orthopaedic Society

How we use your personal information

We collect information about our users for the following purposes:

To update them on the annual CSOS conference

Who your information may be shared with

We will not share you personal information with any other 3rd parties.

Whether personal information has to be provided by you, and if so why

No personal information has to be provided by you to us at any time except your name and email if you wish to be updated about the annual conference..

How long your personal information will be kept

We will hold your personal information for as long as the CSOS is holding an annual conference. You can choose to unsubscribe at anytime. You can do this by clicking the unsubscribe link at the bottom of each email we send you.

Reasons we collect and use your personal information

We keep your name and email address so we can inform you about the annual conference.

Keeping your information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine need to know it., such as organisers of the conference. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We will also use technological and organisation measures to keep your information secure. These measures include:

All new users must provide the name of a sponsor which will be checked before access to the website is allowed. (Sponsors information is not stored after access has been verified.) User account access is controlled by a unique username and password. All data is stored on secure servers. The website has a SSL certificate which means all information is encrypted .We never ask for financial information.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet.

Transfers of your information out of the EEA

We will not transfer your personal information.

What rights do you have?

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those pertaining to CSOS include:

  • fair processing of information and transparency over how we use your use personal information
  • access to your personal information that this Privacy Notice is already designed to address
  • require us to correct any mistakes in your information which we hold
  • require the erasure of personal information concerning you in certain situations
  • object in certain other situations to our continued processing of your personal information
  • otherwise restrict our processing of your personal information in certain circumstances
  • claim compensation for damages caused by our breach of any data protection laws

If you would like to exercise any of these rights please:

  • email us
  • let us have enough information to identify you
  • let us know the information to which your request relates


Cookies are small text files that are used to store small pieces of information. The cookies are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make the website more secure, provide better user experience, and understand how the website performs and to analyze what works and where it needs improvement.

How do we use cookies ?

As most of the online services, our website uses cookies first-party and third-party cookies for a number of purposes. The first-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.

The third-party cookies used on our websites are used mainly for understanding how the website performs, how you interact with our website, keeping our services secure and all in all providing you with a better and improved user experience and help speed up your future interactions with our website.

What types of cookies do we use ?

Essential: Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information. For example, these cookies allow you to log-in to your account..

Functional: These are the cookies that help certain non-essential functionalities on our website.

You can at any time change or withdraw your consent on our website. In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more out more on how to manage and delete cookies, visit,

Your consent applies only to the following domain:

Changes to the privacy policy

This privacy policy was published on 03/02/2020 and last updated on 03/02/2020.

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website. We will also attempt to notify users of any changes by:

by email

Contacting us

If you have any questions about this policy or the information we hold about you, please contact us by:


Our data protection officer is Mrs S Lasrado.